Getting Repeat Grants

A solid track record is a great advantage

Grant-makers need to know that the funds they distribute are used appropriately and in support of the foundation's stated philanthropic goals. You may be well-positioned for future grants if you've already established yourself as a worthy recipient.

1. Do what you say you're going to do.

If you ever want to get a second grant, be sure to use the money exactly as you said you would in your proposal. If that becomes impossible for some reason, pick up the phone immediately and explain the situation to the program officer. You may be able to redirect the funds, but you'll definitely need the grant-maker's permission.

2. Report back to the grant-maker - whether they require it or not.

Funders nearly always require a follow-up report on the use of their grants. Although there may be a report form to complete, you'll want to write a letter as well.

• In your letter, detail what you were able to accomplish with the funds and repeat your thanks for the support.
• If appropriate, include photos.

Your report will pave the way for any future requests you make to the funder.

Some foundations don't require a report, but that doesn't mean you shouldn't send one. Keep the foundation informed even when a grant report is not required. Like all donors, foundations want to know the impact of their contribution on the animals and people you serve. And everyone — everyone — appreciates a sincere and specific acknowledgement of their gift.

In addition, inform the foundation of any significant changes — positive or negative — affecting the program funded or your organization. You don't want the foundation to find out information from someone else.

3. Submit reports on time.

Grant report deadlines may come months after you've exhausted the funds and moved on to other things. To avoid missing deadlines, mark your calendar a couple of weeks before a report is due so you'll have plenty of time to prepare it.